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KYTICOSTUDIO

< 48 hours

to launch a temporary invoicing platform

3 weeks

of uninterrupted billing during vendor outage

100%

of invoices migrated back to the primary system

Emergency Invoicing System: Under 48 Hours to Launch

How we replaced a failed vendor invoicing portal in under 48 hours and migrated three weeks of data back without downtime.

The Challenge

Lunexco Foods lost access to its vendor invoicing panel, and recovery was estimated at around three weeks. They needed a working invoicing flow immediately, without creating a data mess later.

Key risks included:

  • No reliable way to invoice active customers
  • Cash flow risk during the outage
  • Manual workarounds likely to create errors
  • A migration burden once the original system returned

The Approach

1) Temporary invoicing app

We shipped a lean invoicing system in under 48 hours with customer records, pricing, tax logic, and PDF generation.

2) Keep operations moving

During the outage, invoices were still sent on time and all activity was recorded for later migration.

3) Automated migration back

When the vendor portal returned, a custom Chrome extension moved all outage-period invoices back into the original system.

New Workflow

  1. Use the temporary app for day-to-day invoicing.
  2. Keep normal delivery and billing operations running.
  3. Sync historical invoices back once the vendor system is restored.

The Results

  • Invoicing recovered in under 48 hours.
  • Cash flow remained stable during the outage.
  • No spreadsheet-based re-entry was needed.
  • Three weeks of invoice history was migrated back cleanly.

They saved our business. We would have been in serious trouble without invoicing for 3 weeks. The Chrome extension for migrating data back was brilliant—it would have taken us days to do manually.

  • Omid, Operations Director at Lunexco Foods

Technical Highlights

  • Lightweight cloud-hosted invoicing app
  • Automated PDF generation with tax rules
  • Structured data capture for migration traceability
  • Browser automation for bulk import into the restored platform

Safety & Testing

  • Parallel checks before migration
  • Dry runs of the extension before production import
  • Access controls and audit trails for temporary operations

TL;DR

We stood up a temporary invoicing system in under 48 hours, kept the business billing through a three-week outage, then migrated everything back to the original platform automatically.